![]() ![]() For example, select “Edit Individual Documents” Select one of the options given under it.If you want to see the preview of the address list, click on the preview results.From the list of fields, select recipients’ fields one by one to insert in the “To Address Box”.Now you can get a drop-down list under the “ Insert Merge Field”.Then click on the “ Insert Merge Field”.It is also useful to sort, filter, and remove duplicates of the recipient’s address list. After choosing/typing the list of recipients’ addresses, click on the “ Edit Recipient List” to select or deselect the specific recipient’s list to send mail to the specific people.Choose from Outlook contacts: You can choose the recipient’s address list from your Outlook account.Use an existing list: Use an already saved recipients’ address list from your computer or,.In this, click on the “ Customize Columns” → now customize the field names by adding, deleting or renaming → then click ok → and then type the new address listsĪs much as you want to send to multiple recipients → now click on the OK or Type a new list: When you click on this you can get the new address list dialogue box.Under the “ Select recipients”, Do one of the following from the lists of commands.Now you can get a drop-down list by clicking on “Select Recipients”.Position your cursor in the” To address box”.“From Address” at the top left corner of Envelop and the body of the text (message) Select one of the options given under the “Start Mail merge”.Click on the Start Mail Merge Advertisements.Up next, we’ll dive into formulas and conditional statements. To use them, you’ll need to spend some time researching and experimenting with coding techniques.īut if you need to go beyond the basic Mail Merge commands, then field codes are your ticket. This one describes how to insert and format field codes.Īs you have probably figured out, field codes are not for everybody. This Web page lists all the field codes in Word and provides links to the references for each one. If the MERGEFIELD is blank, no space is added. ![]() In this example, the \f switch adds a space, if the MERGEFIELD contains some data. The MERGEFIELD reference shows you how to use the field code, lists the switches you can use with it, and provides examples. To learn more about a particular field code, you can check the reference documentation link in the course summary at the end of this course. Now, press Alt+F9, and let’s take a look at that field code.įields codes are made up of a field name, properties, and optional switches. Press Alt+F9, and F9 to update the field code and preview the results. The number signs inside the quotes are placeholders that Word replaces with numbers. This is called a Picture Switch – a switch that provides a picture of how you want Word to format the numbers. Then, in quotation marks, type three number signs, comma, and three more number signs. If you want to use a different number formatting, then you need to use something called a switch, and you do that by typing the switch code directly in the field code.Ĭlick after Mileage, press space, backslash, number sign, and space. The field code MERGEFIELD Mileage, adds the Mileage merge field and that’s all. So why do you ever need to deal with field codes? Because there are some properties you can’t get to with Word commands alone.Īnd one of them is Merge Field number formatting, which will give us commas in numbers. In most cases, you never have to deal with field codes, because Word adds them automatically when you click commands, such as Insert Merge Field and Greeting line. ![]() Field codes are also used for things like Page Numbers and Automatic Tables of Contents.īy default, field codes are hidden from view.īut with the keyboard shortcut Alt+F9, you can toggle between viewing the field codes and their results. Now press Alt+F9 and you see the code that generated the merge field, called Field code.įield codes are placeholders for data that you want Word to add automatically. When you turn off Preview Results, you see the Mail Merge fields that generated the merged text. It may seem like a small thing, but to get that comma, we need to go beyond the basic Mail Merge commands. ![]() In the last course, Take mail merge to the next level (see the summary at the end of this course for a link to it), we created this e-mail message using the commands on the MAILINGS tab.Įverything is okay with it except for one thing – the Mileage field doesn’t have a comma. If you use Mail Merge a lot in your business, then this course is for you. ![]()
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